sportie — Club Management Software

Member Profiles

Maintain full profiles for players, guardians, and staff with contact info, emergency contacts, and custom fields.

Registration & Approval

Members can self-register online. Admins review and approve registrations before access is granted.

Invite Links

Generate secure, time-limited invite links for coaches, staff, and players. Optionally restrict to a specific email or team.

Member Types & Fees

Define custom member types (Player, Guardian, Social, etc.) each with their own optional membership fee.

Member Portal

Players, guardians, and social members get a dedicated self-service portal to view their membership, manage their teams, track payments, and update personal details — no admin required.

Guardian Dashboard

Guardians can register youth players, manage all their ward's team memberships from a single view, and see outstanding payments across every player they manage.

Code of Conduct

Attach a per-member-type Code of Conduct that members must read and agree to before accessing their portal at the start of each membership period.

Team Management

Create and manage adult and youth teams with coaches, captains, and squad lists updated per season.

Team Join Requests

Members can request to join a team; coaches and admins approve or decline with a single click.

Public Team Pages

Optionally publish a public-facing team page showing squad info — great for showcasing your club.

Enrolment Configuration

Choose exactly which fields appear on adult and youth enrolment forms — only collect what you need, separately per age group.

Kit Allocation

Track kit issued per team member — record sign-out and return dates, deposit status, and which admin accepted the return for each kit type.

Team Subscriptions

Configure per-team subscription amounts with flexible payment frequencies (1, 3, 8, or 12 payments) and multiple payment methods. Late registration pricing rules reduce the total automatically for members joining mid-season.

Team Fines

Track FA discipline fines at team level. When enabled, player fines automatically generate a paired income record so the player's share is tracked alongside the club's FA invoice.

Match Results & Fixtures

Record match results and scorelines per team and season. Link to FA Full Time feeds so fixtures, results, and league tables are pulled in automatically.

Training Sessions

Plan training as one-off sessions or a series. They appear on the club calendar and on player, parent, coach, and manager dashboards — website and app.

Player & Parent Availability

Players mark Available, Maybe, or No for fixtures and training. Parents can set availability for each linked child from one account.

Requests & Reminders

Coaches, managers, and admins can request availability and remind anyone who has not replied. Reminders go as an in-app Sportie message.

Squad Selection

See who is Available, Maybe, Unavailable, or yet to reply. Select the match-day squad, set positions and captain, and notify the selected players.

Location Management

Register all your pitches and venues, set weekly availability windows, and assign location managers.

Pitch Bookings

Book pitches for league games, cup ties, friendlies, and training sessions with conflict detection.

Event Bookings

Manage clubhouse and social space event bookings separately from pitches, with contact details, ticketing, and payment status tracking.

Booking Calendar

View fixtures, training, pitch bookings, and social events together in a colour-coded month, week, or list calendar — website and app.

Gate Sales

Record adult, child, concession, and complimentary tickets against a home fixture, with cash and card totals tracked separately for end-of-day reconciliation.

Kitchen Till

Run the kitchen till from the club catalogue. Take cash or card; a card reader can be integrated (not included). Sales can queue offline and send when the connection returns.

Match Day Volunteers

Members can volunteer to help with gate and kitchen duties for upcoming home fixtures, so staff know who is covering the day.

Income Tracking

Record membership fees, match day income, sponsorship, and ad-hoc payments with full audit history.

Expense Tracking

Log all club expenditure by category, link to invoices, and reconcile against your season budget.

Finance Dashboard

At-a-glance income vs expenses chart on the dashboard, scoped to the currently selected season.

FA Discipline Import

Import an FA cases page to create £0 expense stubs automatically, then match them to the invoice PDF to fill in amounts when it arrives. Player fines are tracked back to the individual.

GoCardless Direct Debit

Collect team subscription payments by recurring Direct Debit via GoCardless. Mandates and subscription IDs are stored per team member, with payment status updated automatically via webhook.

SumUp POS Integration

Connect your SumUp point-of-sale terminal via the Goodtill integration. Customer payment events are received in real time and matched to income records automatically.

Welfare Reporting

Submit, track, and manage welfare concerns with a full status workflow — Open, Under Review, and Closed.

First Aid Reports

Log on-field incidents with a structured first aid report, track review status, and keep a permanent record.

Witness Statements

Generate one-time URLs for witnesses to submit signed statements against a welfare case — no account required. Tokens are single-use and lock permanently on submission.

Site Pages

Create and publish custom public pages for your club website — policies, contact pages, and more — with a full rich-text editor and public nav bar integration.

News Articles

Publish club news and announcements directly to your public site with rich-text content, slugs, and published/draft state control.

FA Fixtures & Results Feed

Link each team to its FA Full Time fixtures feed, results feed, and league table. Data is pulled in automatically so your public team pages always show the latest standings.

Email Notifications

Configure your own SMTP settings to send transactional emails from your club's own email address.

In-app Messaging

Direct and team conversations in Sportie, plus availability reminders sent as in-app messages. Website and app use the same inbox.

Club Notifications

Admins can notify the whole club, selected roles, or a team. Coaches and managers can contact their own squads. Push notifications and a notification inbox on the app.

Club Directory

Find club officials and team contacts quickly, with shortcuts to call or email from the app.

Event Log

Full audit trail of all administrative actions — who did what and when, for transparency and accountability.

Adult & Youth Club Management

Manage Club and Youth from a single system, or one section only. Switch view if you work both. Administrators can be scoped to one or both sections, with finance, teams, and bookings kept independent.

Season Management

Run multiple seasons and switch between them. All team, finance, and booking data is scoped per season.

Role-Based Access

Players, parents, coaches, managers, staff, and committee each see only what their role allows. One person can hold more than one role — player and coach, manager and guardian — and switch view. Feature flags give individual admins access to Finances, Welfare, and First Aid.

Payments Manager

A dedicated permission flag lets designated admins mark income as paid or failed, cancel Direct Debit subscriptions, and manage payment actions — without granting full admin rights.

Multi-Tenant Architecture

Each club runs on its own isolated database. Your data is completely separate from every other club on the platform.

Club Branding

Upload your club logo and choose a colour scheme for your public website. Your brand, your look — reflected across all public-facing pages.

Same account, website and app

The committee runs the office on the website. Players, parents, coaches, and managers use the same login in the app for fixtures, availability, messages, and match day.

Get it on Google Play

Download the Sportie app for Android. Membership and team card payments are completed on the club website.

We'll build your club website

Prefer we do the public site for you? Sportie can build your club website — pages, branding, and the public face of the club. Get in touch and we'll talk through what you need.

Enquire

Everything your club needs

Member Management